![]() ![]() Another major cause of patient matching problems is inconsistent naming practices. St.) can easily create duplicate medical records for a single patient, or merge multiple records together, resulting in impartial and inconsistent medical histories and information. Simple mistakes, like misspelling a patient's name, mistyping their Social Security Number, or using inconsistent acronyms or abbreviations (such as Mrs. ![]() Impact client dupelicate registration#A study conducted at Johns Hopkins Hospital revealed that 92 percent of the errors resulting in duplicate medical records were caused by inpatient registration mistakes.3 Human error is the most common culprit and cause of these mistakes. In addition to the complexities of healthcare’s IT infrastructures, many duplicate medical record errors can be traced back to small errors and inconsistencies introduced in patient registration processes. How are duplicate medical records and overlays created?Īccording to the ONC’s Patient Identification and Matching Final Report from 2014, patient matching errors are an inevitable byproduct of healthcare’s increasingly complicated technology environment.2 Many healthcare organizations use multiple systems for clinical, administrative, and specialty services, which increase the likelihood of patient matching errors, duplicate medical records, and overlays. Duplicate medical records can also negatively impact communications between healthcare providers and their patients: duplicate medical records are associated with a higher risk of missing important laboratory results and a higher likelihood that patients are subjected to unnecessary testing.1 The imprecision of these medical records can cause unnecessary and costly duplicate testing, ineffective treatments, unintended medication interactions, and inappropriate care that can harm patients. Similarly, overlays include inaccurate information about patients’ medical histories because they merge information from separate individuals into a single patient record. For example, a duplicate medical record may not include the correct information about a patient's blood type, allergies, or their diagnostic, medication, or family histories. Patient matching problems pose significant dangers for patients because, if patients are treated based on incomplete or inaccurate knowledge about their medical history or profile, serious errors and complications can ensue. Why are duplicate medical records and overlays critical issues? An overlay occurs when one patient's record is overwritten with data from another patient's record, creating a combined, inaccurate record. Oftentimes, duplicate medical records are partial duplicates that only capture a portion of a patient's medical history. A duplicate medical record occurs when a single patient is associated with more than one medical record. ![]() What are duplicate medical records and overlays?ĭuplicate medical records and overlays are created as a result of patient identification errors. Protect your organization from internal, external, and third-party threats
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